%%
%% Template letter for cheating and other academic offenses.
%% LaTeX letter - requires the department letterhead macros
%%
\documentclass[12pt] {letter}
\usepackage{ltr}
\begin{document}
\renewcommand\today{April 25, 2004}

%% You do not know the address of the student as it is confidential.
%% The Dean's office will find out the address and 
%% forward the letter for you.

\begin{letter}{
Ms. xxx xxx
}

\opening{Dear Ms. xxx:}

This letter is to advise you that I believe you have committed
an academic offense, namely of
%%
%% keywork for the offense
%%
cheating, 
as defined under 3.a. part 2.a. on page 69 and 70 of the current 
University calendar.  The offense occurred on the
%%
%% Course and date
%%
Mathematics xxxx final exam held on April xx, 200x.  
%%
%% Describe the offense here - brevity is a virtue
%%
Your exam bears striking and inexplicable similarities 
to that written by another student.

%%
%% Describe your proposed penalty - keep it brief
%%
Considering that the final exam was the main method of evaluation
in the course and that cheating is a serious and 
deplorable offense, the penalty I have imposed for this 
offense is a grade of ``F'' for the course.

%%
%% Required boiler plate
%%
Kindly read the section, pages 69 -- 70, of the University calendar
which concerns the Student Discipline Procedures.
According to the policy and procedures, 
you have the right within 30 days of 
receipt of this letter to have the accusation of 
an offense and/or penalty reviewed by the Dean of Arts \& Science.
A copy of this letter will be maintained as part of your student record.  
Should you be involved in any future academic offenses, 
you are advised that your past record of offenses will be taken 
into consideration in determining future actions by the University.

\closing{Sincerely,}

\cc{Dr. C. Nicol, Dean of Arts \& Science}
\end{letter}
\end{document}